Asset Management
Overview
The Assets module is the core of Uslimato. It gives you a full inventory of all your IT assets with filtering, search, and status management.
Asset List
Navigate to Assets in the sidebar to see your full inventory. You can:
- Search by name, asset tag, serial number, or manufacturer
- Filter by status, asset type, or assignment
- Filter by kind — use the All / Hardware / Software tabs to quickly switch between physical assets and logical assets (software licenses)
- Sort by name, status, type, or creation date
- Click any row to open the asset detail page
Hardware vs. Software Assets
Assets are categorized into two kinds based on their asset type:
- Hardware (physical) — tangible devices such as laptops, servers, and monitors. The asset form prominently shows serial number, purchase price, purchase date, and warranty.
- Software / License (logical) — software licenses, SaaS subscriptions, and virtual resources. Purchase details are available but de-emphasized, since physical details like warranties are typically less relevant.
The kind is set on the Asset Type level in the Catalog.
Asset Statuses
| Status | Meaning |
|---|---|
| In Stock | Asset received, not yet prepared |
| Preparing | Being configured or set up |
| In Use | Assigned and actively used |
| In Service | Sent out for repair or maintenance |
| Returned | Returned by user, awaiting reassignment |
| Scrapped | End-of-life, removed from inventory |
Creating an Asset
- Click New Asset on the Assets page
- Fill in:
- Name (required) — human-readable identifier
- Asset Type (required) — determines available custom fields
- Status (required) — defaults to In Stock
- Asset Tag — auto-generated if left blank
- Serial Number, Manufacturer, Model — optional but recommended
- Purchase Date, Purchase Price — for financial tracking
- Warranty Until — triggers reminders (coming soon)
- Assigned To — assign to a user immediately
- Notes — free-text notes
- Fill in any Custom Fields defined for the selected asset type
- Click Create Asset
Editing an Asset
Open the asset detail page and click Edit (pencil icon) to modify any field. All changes are recorded in the audit log with the editor's name and timestamp.
Deleting an Asset
Assets can be deleted from the detail page. This action is permanent and removes the asset from your inventory. Consider using Scrapped status instead to preserve history.
Asset Tags
Every asset gets a unique asset tag (e.g. USL-00123). Tags are auto-generated sequentially. You can provide a custom tag during creation, but it must be unique within your organization.
Custom Fields
Asset types can have custom fields defined in the Catalog by an admin. These fields appear as an additional section when creating or editing assets of that type.
Supported field types:
| Type | Description |
|---|---|
| Text | Free-text single-line input |
| Number | Numeric value |
| Date | Date picker |
| URL | Link (opens in new tab) |
| Yes / No | Boolean toggle |
| Select | Single choice from a predefined list |
| Multi-select | Multiple choices from a list |
Fields marked as Required must be filled in before saving. See the Catalog page for details on managing custom field definitions.
Assigned User Link
In the asset detail view, the Assigned To field is a clickable link. Clicking the user name navigates directly to the user's detail page — giving you quick access to all assets assigned to that person.
Bulk Operations
Select multiple assets using the checkboxes to:
- Export to CSV (coming soon)
- Bulk status update (coming soon)