Settings
Overview
Settings are accessible to users with the Admin role. They control how your organization's Uslimato instance is configured.
Asset Types
Asset types define the categories of assets in your inventory (e.g. Laptop, Monitor, Phone, Software License).
Each asset type has:
- Name — displayed throughout the app
- Icon — emoji or symbol for visual identification
- Color — accent color for the type badge
System asset types are provided by default and cannot be deleted. You can add custom types for your specific needs.
Custom Fields
For each asset type, you can define additional fields that appear when creating or editing assets of that type.
| Field Type | Description |
|---|---|
| Text | Single-line text input |
| Number | Numeric value |
| Date | Date picker |
| Select | Single-choice dropdown |
| Multi-select | Multiple-choice dropdown |
| Boolean | Yes/No toggle |
| URL | Link field |
| User | Pick a user from your organization |
Settings for each field:
- Label — displayed name
- Field Key — internal identifier (snake_case, immutable after creation)
- Required — whether the field must be filled in
- Show in List — whether the field appears as a column in the asset list
Asset Tag Format
Admins can configure how asset tags are assigned. There are two modes:
- Automatic — Tags are generated from a configurable template (default)
- Manual — A unique tag must be entered for each new asset
The mode is toggled in the Asset Tag Format card on the Settings page.
Template syntax (automatic mode only)
| Placeholder | Replaced with |
|---|---|
{PREFIX} | Your configured prefix (e.g. AST) |
{YYYY} | Four-digit year (e.g. 2026) |
{YY} | Two-digit year (e.g. 26) |
{MM} | Two-digit month (e.g. 03) |
N…N | Sequential number, zero-padded to the number of Ns (e.g. NNNNNN → 000001) |
{TYPE_CODE} | The asset type's configured code (e.g. LPC). Set codes in the Catalog. |
Example templates:
| Template | Example output |
|---|---|
{PREFIX}-NNNNNN | AST-000042 |
{TYPE_CODE}-{YYYY}-{NNNNN} | LPC-2026-00042 |
{PREFIX}/{YY}{MM}/{NNNN} | AST/2603/0042 |
A live preview updates as you type. Click Save to apply the template to new assets.
Regenerate all tags (danger action)
The Regenerate all tags button re-applies the current template to all existing assets, replacing every existing tag. This action is irreversible. A confirmation dialog must be acknowledged before it runs.
Use this after changing the template format when you want historical assets to follow the new naming scheme.
Sample Data
The Sample Data tab (admin-only) lets you seed locale-aware demo data into your tenant to explore Uslimato's features, and remove it when no longer needed.
Adding sample data
Select one or more categories to seed:
| Category | What gets created |
|---|---|
| Models & Manufacturers | 10 manufacturers (Lenovo, Apple, Dell, HP, etc.), 28 models, 4 asset types with custom field definitions |
| Assets | 16 sample assets across all types (laptops, phones, peripherals, licenses) — automatically includes Models & Manufacturers |
| Processes | 6 lifecycle processes (Intake, Preparation, Issue, Service, Return, Decommission) |
| Everything | All of the above |
Choose the language for the sample data — process step labels, asset type names, and custom field labels will be created in the selected language (German or English).
If a manufacturer or asset type with the same name already exists, it will be skipped — no duplicates are created. A warning lists any skipped entries.
Removing sample data
Click Remove Sample Data and confirm. All records marked as sample data are permanently deleted. User-created data is always preserved.
If you have linked user-created assets to a sample model or manufacturer, those sample records cannot be deleted until the references are removed. The system reports which records are blocked.
Sample data during registration
When registering a new account, Step 4 of the wizard offers the same sample data options. This is optional — you can skip it and add sample data later from Settings.
Plan & License
The License page (accessible from the sidebar) shows your current subscription plan and usage:
- Current plan name
- Asset count vs. limit
- Feature flags (audit log, custom fields, processes)
To upgrade your plan, please contact your HGE Group account manager.