Asset types & custom fields
A laptop needs different details from a software licence, and that in turn differs from a company car. Rather than forcing every asset into one uniform form, you define asset types and attach exactly the fields that make sense for each.
#Asset types
An asset type is a device's category — laptop, monitor, smartphone, software licence. Each type carries three attributes:
- Name — appears throughout the application
- Symbol — for quick visual distinction in lists
- Colour — the accent of the type badge
Some types ship with the product and cannot be deleted. You can add as many of your own as you like.
#Custom fields
For each asset type you define additional fields. They appear automatically in the form and on the Asset detail page as soon as a device has that type.
| Field type | Used for |
|---|---|
| Text | Single-line free text |
| Number | Numeric values |
| Date | A date picker |
| Select | One option from a list |
| Multi-select | Several options from a list |
| Yes/No | A switch |
| URL | A link |
| User | A person from the tenant |
Every field has four settings:
- Label — the displayed name, changeable at any time
- Field key — the internal identifier. Immutable once created
- Required — whether saving is allowed without it
- Show in list — whether the field appears as a column in the inventory
#Asset tags: automatic or manual
The Asset tag format card decides where a device's identifier comes from.
| Mode | Behaviour |
|---|---|
| Automatic (default) | Uslimato issues the next number from your template |
| Manual | A unique tag has to be entered on every creation |
#Template placeholders
| Placeholder | Replaced by |
|---|---|
{PREFIX} | Your configured prefix, e.g. AST |
{YYYY} | Four-digit year, e.g. 2026 |
{YY} | Two-digit year, e.g. 26 |
{MM} | Two-digit month, e.g. 03 |
N…N | The running number, left-padded with zeros |
{TYPE_CODE} | The asset type's short code, e.g. LPC |
Examples: {PREFIX}-NNNNNN yields AST-000042, {TYPE_CODE}-{YYYY}-NNNNN yields LPC-2026-00042, {PREFIX}/{YY}{MM}/NNNN yields AST/2603/0042. A preview updates as you type. How many numbers a template affords, and what happens when it runs out, is covered in Number ranges.
#Sample data
To try Uslimato out with realistic content you can load sample data — during registration or later under Settings › Sample data.
| Category | What is created |
|---|---|
| Models & manufacturers | 10 manufacturers, 28 models, 4 asset types including field definitions |
| Assets | 16 sample devices of every type, including the models and manufacturers |
| Processes | 6 lifecycle processes from intake to disposal |
| Everything | All three categories together |
You pick the language — process steps, type names and field labels are created in German or English. If a manufacturer or type of the same name already exists, it is skipped; a message lists what was left out.
Remove sample data deletes only the entries marked as samples. Data you entered yourself is always kept. If you linked your own devices to a sample model, the system reports which entries are blocked as a result — you clear the link and remove again.